The purpose of this Billing, Credit, and Collections Policy is to provide a clear, consistent framework outlining BUFETE MEJÍA & ASOCIADOS’ approach to billing, credit management, and the collection of professional fees, as well as official fees and expenses incurred in the delivery of our services. This policy also sets forth the specific deadlines for billing, the components of debit notes and invoices, standard credit terms, and payment conditions. Our ultimate goal is to ensure compliance, operational efficiency, and the fostering of long-term, mutually beneficial professional and business relationships. This policy is aligned with the firm’s Code of Ethics and our current fee schedule, which is distributed annually to all clients and prospective clients in January, and thereafter upon request.

Billing

The 2025 Fee Schedule offers a comprehensive, although not exhaustive, list of the services provided by the firm, including those billed on a fixed-fee basis and those billed at an hourly rate. It distinguishes between official fees and expenses and professional fees, specifying the hourly rates for lawyers, partners, associates, and paralegals.

Debit Notes / Invoices

All debit notes, invoices, reminders, collection letters, and account statements will be issued and sent to the individual who placed the work order. These documents will be sent to the email address from which the work order originated, or, if applicable, to the designated person or entity responsible for receiving the invoice and making the payment, as indicated in the work order. In instances where we are instructed to upload invoices to an electronic billing platform, we will comply and inform the client upon taking the initial action in accordance with the work order.

The following deadlines and clarifications regarding debit notes/invoices must be carefully observed:

a.- All debit notes/invoices for services commissioned to our firm will be issued within 15 business days following receipt of the final work order or instruction.

b.- Any questions, clarifications, or disputes concerning any item on the debit note/invoice must be raised within five (5) business days from the receipt of the debit note/invoice or from the moment the invoice is uploaded to the electronic billing platform. If no disputes are raised within this period, the debit note/invoice will be considered accepted.

Credit Terms

Credit TermsThe standard credit term for services rendered is 90 (ninety) calendar days from the date of issuance and transmission of the debit note/invoice via email, or from the moment the invoice is uploaded to the designated platform or system.

Unless a different credit term is expressly agreed upon for a specific work order, all invoices must be paid in full within the standard 90 (ninety) calendar days, with no option for installment payments, unless explicitly specified otherwise..

Payment Methods

Our firm accepts the following payment methods:

• Bank transfers
• ACH (only for payments originating from the United States of America)
• Checks sent exclusively via courier to our main office for correspondence^**
• PayPal payments
• Balance offsets, where applicable

Collections of Outstanding Amounts (Debit Notes/Invoices)

Within the standard 90 (ninety) calendar-day credit term, our Credit and Collections Department will issue a friendly reminder to the individual or entity responsible for payment, as identified in the work order.

Upon expiration of the 90-day credit term, a formal collection letter will be issued by our Credit and Collections Department, requesting prompt payment.

Should the invoice remain unpaid after the first collection letter, a second formal collection letter will be sent 120 (one hundred twenty) calendar days after the issuance of the outstanding debit note/invoice. This second letter will demand prompt payment to avoid the future suspension of professional services and mitigate any legal consequences arising from non-payment or failure to act on assigned matters, without liability on the part of our firm.

If payment is still outstanding 180 (one hundred eighty) calendar days after the issuance of the debit note/invoice, a final (third) formal collection letter will be sent. This letter will notify the client that the account is now severely delinquent, and that professional services will be suspended due to non-payment. It will further clarify that our firm will not be responsible for any unpaid official fees, missed deadlines, or any legal consequences resulting from non-payment or inaction.

If payment is not received despite all collection efforts, the account will be referred to a professional collections agency with instructions to initiate legal recovery actions.

Receipt and Proof of Payment

When making a payment, clients must reference the debit note/invoice number(s) being settled and submit proof of payment to collectionsmanager@bufetemejia.com  with a copy to accounting1@bufetemejia.com

Unidentified payments will be directed to our Credit and Collections Department for investigation and identification. While we will make every effort to resolve such issues promptly, this process may cause delays, and the account may be marked as delinquent until the payment is properly identified.

Additional Important Notes

This Billing, Credit, and Collections Policy supersedes all prior practices and procedures.

• BUFETE MEJÍA & ASOCIADOS’ Code of Ethics is available at: https://bufetemejia.com/code-of-ethics/
• BUFETE MEJÍA & ASOCIADOS’ Privacy Policy is available at: https://bufetemejia.com/privacy-policy/
• Official fees and expenses are subject to change at any time without prior notice due to modifications made by governmental authorities. In such cases, we will notify you immediately upon becoming aware of the changes and inform you of any additional charges that may apply.
• Official fees and expenses include amounts paid to various government offices for procedures, as well as stamp duties, financial handling charges, surcharges, and/or special taxes, whether temporary or permanent (such as the “security tax” on banking transactions in Honduras), as applicable. We pay all income taxes, sales taxes, value-added taxes (VAT), operational and municipal fees, and corporate taxes in Honduras and cannot accept double taxation. All official fees must be paid in advance and/or upon request by the relevant government authorities. These terms are understood to be accepted upon commissioning a work order to our firm.

BMA S. DE R.L., doing business as BUFETE MEJÍA & ASOCIADOS, is duly registered with the Commercial Registry of San Pedro Sula, Honduras C.A.

^**Main office for correspondence:
BMA / BUFETE MEJIA & ASOCIADOS
1-2 Calle 20 “A” Ave. Barrio Rio Piedras
P.O. Box 1744, San Pedro Sula, Cortés – Honduras

The firm, together with AMIGO TRANSLATIONS and the MEJÍA INITIATIVE FOR INTELLECTUAL PROPERTY (MI IP), is part of the BMA GROUP, a premier Central American consortium recognized for its expertise in intellectual property law, specialized patent and commercial translation services, and the promotion of intellectual property as a key driver of economic and social development.

BUFETE MEJÍA & ASOCIADOS, the BMA logo, M.A.R.I.A. (MEJIA ARTIFICIAL INTELLIGENCE ASSISTANT), and other associated trademarks / service marks / slogans or distinctive signs (e.g., Leaving Our Mark in Your World, Your Key to Central America) are registered or used under license by Grupo BMA, BMA S. de R.L., d/b/a BUFETE MEJÍA & ASOCIADOS, AMIGO TRANSLATIONS, and MEJÍA INITIATIVE FOR INTELLECTUAL PROPERTY (MI-IP).